The operating system for estate teams

Every house hasa memory. Most lose it.

KODO is the app your staff use to run the property. As the work gets done, the house's history builds itself. It stays with the house when they don't.

Book a 30-minute demo See how it works

One house or a hundred · Built for a phone in a working hand

The property · today

The property's day in KODO: today's work across housekeeping, grounds, maintenance and the kitchen, with what needs attention

The staff change. The house forgets.

The trick with the main gate that only the last caretaker knew.

The owner who wants the west room aired two days before he lands.

The insurance renewal nobody looked at until it had already lapsed.

None of it sits in one place. It lives in the estate manager's head, a folder nobody opens, a spreadsheet on a laptop that left with the last manager, and four hundred WhatsApp messages.

The files stay. The reasons leave.

So the house learns the same lesson twice, and the owner is the one who notices.

How it works

The work becomes the memory.

KODO is where the team does the job of running the property. Housekeeping room by room, grounds zone by zone, maintenance, changeovers, stays, guests and spending, in one place instead of six. As each job closes, what happened stays joined to who did it, what it cost and what was decided. The history is the by-product of the work, not another job on top of it.

Run it today

The housekeeper opens the room she is on and ticks it off. The gardener sees his zone. The manager sees the whole house and who is on site. All of it on a phone, in the room, not back at a desk that evening.

It records itself

Closing the job is what creates the record. Who did it, what it cost, which part went in and why the call was made all stay joined to each other. Nobody writes it up afterwards, because there is nothing left to write up.

Use it tomorrow

Two managers and eight months later, the next person searches the history or simply asks the house a question in plain English. The answer comes back with the original entries attached, so they can check it rather than trust it.

Housekeeping · room by room

The housekeeping board, room by room: master suite, garden suite, west wing and the rest, each showing whether a full service is due, and the housekeeper it belongs to

The work, and the record it leaves, are the same action

Housekeeping, grounds, maintenance, changeovers, stays, guests, staff scheduling, renewals, vehicles and spending.

Questions first? →

First cold morning of the year

The gate won't open.

The main gate sticks on its first open, and there is a guest arrival at eleven. The caretaker who knew what to do about it finished up in March.

Without KODO

The new caretaker does not know there is a manual release, let alone where the key is kept. So he does the obvious thing and forces the motor. That trips the control board, and a gate that was merely stiff for an hour is now properly broken, with a call-out to book and guests at the top of the drive.

A tripped board and a call-out

With KODO

He asks the house. It tells him the motor sticks below about eight degrees overnight, where the manual release key lives, to open the gate by hand and cycle the motor once the day warms up, and not to force it because that is what trips the board. It also notes the replacement board is already on order with the vendor.

Open before eleven

The property · asked the house

KODO answering how the sticking gate motor was handled last time: the manual release in the security office key safe, not to force the motor, and the replacement board already on order, each with a numbered citation

Every answer shows the entries it came from

The team stops guessing.

The manager doesn't have to chase it.

The guest arrives to an open gate.

The owner doesn't pay for the same lesson twice.

The house learned once. The knowledge stayed in the house.

Who it's for

One house. One shared picture.

Housekeeping

See the rooms you are on today, and the standard the last person worked to in each one.

Grounds and maintenance

See your zones and jobs, with what was tried the last time this thing went wrong.

Estate managers

See the whole house at a glance, who is on site, and what is coming, without ringing round.

Management companies

Run every property you look after from one place, and show each owner their own house.

Owners

See how the house is being cared for, where the money went, and what needs a decision.

Guests

Remembered from one stay to the next. Their coffee, their allergy, their room, known in advance.

Different views. One house. One record.

Why this and not the group chat

Most tools store messages. KODO joins them up.

A booking system knows a stay happened. A group chat knows somebody mentioned the pump. Neither can tell you how the two relate, or what was actually done about it.

Scattered

A message that a room was done
A photo of a broken thing
An invoice from a contractor
A renewal date in someone's calendar
A handover written on the way out

Joined up

The fault, joined to the job it created
The repair, joined to the part, the cost and the contractor
The room, joined to the standard it was left in
The guest's preference, joined to their next stay
The handover, carrying the reasoning behind every open item

Other tools record individual jobs. KODO builds the continuing story of the house.

Every day adds to the same record, every new hire starts with more than the last one, and every season makes it worth more.

And if you look after other people's homes, it is the thing you have never been able to hand them: one clear account of what was done, when, by whom and what it cost. Most managers cannot produce that. Contracts are renewed on exactly that kind of confidence.

Where it came from

Built on deck, and it turned out to be the same problem.

"I spent five years working aboard yachts, and I watched the same knowledge disappear every rotation, into spreadsheets, paper logs and whoever happened to be leaving. I built KODO to fix it. Then estate managers started describing their week back to me almost word for word, and it was obvious the house had exactly the same problem as the boat."

Jordon Booth · Founder, KODO · former mate

It keeps working out of signal. Work that can't wait keeps going when the connection drops, and syncs when it comes back.

Each house is its own world. One property's information is kept separate from another's, and access follows the person's role.

Never used to train a model. Your information is never used to train an AI model.

Yours to take. The complete record exports at any time, at no charge.

Price

Per property. Everything included.

First property

€500

per month

Each additional

€250

per property, per month

20 and up

€200

per property, per month

Every available module
Unlimited staff accounts
Owner access included
Guest access included
Migration from what you use now
Complete data export
No per-user fees
No setup fee

Founding properties hold their rate for the life of the account, including every module added later.

Thirty minutes, your property on screen, and a straight answer about whether it fits. You'll speak to the founder, not a sales team.

Book a 30-minute demo Email the founder

Questions

Straight answers.

What exactly is KODO Estate?

One place to run a staffed property, which keeps the knowledge created by that work with the house rather than with whoever happens to be working there.

Does it work for one house or a portfolio?

Both. A single staffed home runs as one property. A management company sees every property it looks after in one place, with each owner only ever seeing their own.

Our staff are not office people. Will they use it?

It is built for a phone in a working hand. A housekeeper opens the room she is on and ticks it off. A gardener sees his zone. Nobody writes reports, because closing the job is what creates the record.

Does it work without signal?

Work that can't wait continues on the device and syncs when the connection returns, and everything from the last sync stays readable. Full offline access to every screen is still being built, and we would rather tell you where that line is than have you find it on a hillside with no coverage.

Can the owner see everything?

The owner sees their own property: what was done, what it cost, what needs attention. They do not see your other clients, your staff notes or your margins. Access follows the person's role.

How long does it take to get going?

We set the property up with you and bring across the checklists, room lists, contacts and history you already have, wherever they live now. Most of that work is ours.